Cayuga Lake Watershed Restoration And Protection
The IO will be overseeing the implementation of
the Cayuga Lake Watershed Restoration and Protection Plan (RPP). To ensure that
implementation of the RPP is maximized a Consultant/Organization Facilitator has been
hired. The Organizational Facilitator/Consultant (Consultant) will work closely with the
IO and other key stakeholder groups in the watershed to identify the structural
characteristics of a self-sustaining organization capable of advancing the following goals
- Studies and Investigations
- Meet with a subcommittee of the Cayuga Lake
Intermunicipal Organization (IO) to understand its current structure and associated
benefits and problems
- Based on input from the IO, the Cayuga Lake
Watershed Network and other stakeholder groups and agencies, determine what functions an
implementing organization will be required to perform and identify any potential watershed
partner organizations and groups currently suited to fulfill those requirements
- Facilitate the IO as they determine the financial
and legal relationships among stakeholder groups; the willingness of watershed
municipalities to participate in an intermunicipal organization; and, future funding needs
- Conduct a comparative analysis of other
multi-jurisdictional organizations in New York State and evaluate against the structure of
- Develop a list of private and public funding
- Maintain active communication with IO subcommittee
- Attend monthly IO meetings and provide progress
- Provide a list of structural recommendations to
the IO for comment and feedback
- Assist the IO as they develop a model for
determining IO membership dues
- Incorporate IO comments and feedback and prepare
draft report for IO approval that includes suggestions for changes to the existing bylaws
- Prepare final report containing organizational
Consultant activities, determined
in consultation with DEC-Region 7, the IO and the Consultant, may consist of the following
priorities during the funding period (June-October, 2001). It should be noted, that
because a main objective of this program is to allow flexibility and responsiveness to
issues that may arise from the organizational structural analysis, it is possible and
acceptable that tasks may change as the program progresses. Tasks identified in this
section are reflective of the anticipated direction of the Consultants program. Any
modifications will be made in consultation with the project administrator (Central New
York Regional Planning & Development Board) and NYSDEC-Region 7.
The following sections list the
anticipated tasks under the program, which can be grouped generally into three categories
(Communications and Administration; Studies and Investigations; and Recommendations and
Communications And Administration
DEC Region 7 and the IO have
identified activities that they would like to have conducted by the Consultant. The
activities envisioned are noted below. These could change and are ultimately based on
needs defined between DEC Region 7, CNY RPDB, and resources available to supplement them.
Establish regular communication mechanisms with
the IO and its sub-committees including attendance at monthly meetings, phone and e-mail
access and mailings as needed.
Set agendas and time frames and structure task
groups as determined useful or desirable by the IO. Anticipated activities include:
- Administrative Assistance This will
entail organizing, planning and facilitating three half-day strategic planning sessions
and structured discussions, e.g., conference phone calls, workshops, provision of reading
material as deemed appropriate, and preparation and distribution of written
preparatory and summary documentation materials for each strategy session. Half-day
strategic planning sessions will focus on the following: 1) Objective setting, resource
assessment, decision criteria setting; 2) Consideration of options, consultations with
experts, e.g., funding formulas; 3) Review of draft recommendations, determination of
action steps. One half-day strategic planning session will be held in each area (1, 2, 3).
Smaller forums and other communications as needed will supplement strategic planning
- Facilitation Assistance This will
entail facilitating communication efforts between the IO, its members and other watershed
partners that may be necessary for decision-making. This will also entail working directly
with the IO to guide them in determining existing relationships among stakeholder groups,
the willingness of watershed municipalities to participate in an intermunicipal
organization and the development of a model for determining municipal membership dues.
- Contract funds will also cover reporting and
administration needs of the contract. The consultant is required to submit monthly
progress reports and claims. Monthly reports will include documentation of: work
accomplished during the reporting period; status of each task; financial status of
project; problems encountered and how resolved; description of task modifications and
corresponding CNY RPDB approvals; and work anticipated in the upcoming month. The final
monthly progress report will be the final report for the project.
Studies And Investigations
Studies and investigations can be
grouped into three categories (IO Related; Other Watershed Management Agency/Stakeholder
Related; and Funding Related). Activities are envisioned to include:
- Assess the IOs organizational landscape
(past, current and preferred future) including structural strengths and weaknesses; tasks;
authority and accountability; current relationships with other organizations; and, areas
for improvement. It is anticipated that this will involve review of IO publications,
meeting minutes, the draft and final RPP, conducting individual interviews with IO members
and other watershed partner groups, attending monthly meetings and developing,
distributing and analyzing a mail questionnaire in preparation for the first strategic
planning meeting in July.
- Determine the functions an implementing
organization will be required to perform and assess against the IOs perception of
its own future mission, objectives, tasks, authority and accountability.
- Assess the regulatory and legal parameters that
might constrain an intermunicipal implementation organization.
- Assess the need to modify the existing IO bylaws.
Other Watershed Management
- Collect, analyze and prepare a synthesis of a
sampling of representative watershed cooperative arrangements (i.e., guiding elements that
characterize successful and troubled arrangements of other watershed management
- Identify watershed stakeholder groups key to
successfully implementing the RPP.
- Identify and assess private and public funding
resources available for administrative and implementation activities.
- Assess funding structures of other watershed
management organizations in order to facilitate IO discussions leading to the development
of a formula for assessing municipal membership dues.
Recommendations And Reporting
The Consultant will produce and
present to the IO for comment, a printed draft recommendations report containing
organizational structure options, funding options and other elements. The Consultant will
incorporate the IOs comments into a final printed report containing the
recommended organizational structure for implementing the Cayuga Lake watershed RPP and
present the final report to the IO.
To contact the
Cayuga Lake Watershed
CLW IO 2004