IO Structure After to July 2001 (Institutionalization of IO Based on RPP)

Officers

a. Chair. The IO shall elect a chair annually from among its voting members. The Chair shall preside at all meetings of the IO and the IO Executive Committee and work closely with administrative staff to set agendas. The Chair or his/her delegee shall be the official spokesperson for the IO. An individual can serve as Chair for a maximum of three consecutive terms at a time.

b. Vice Chair. The IO shall elect a vice chair annually from among its voting members. The Vice chair shall assist the Chair and, in the absence of the Chair, act as Chair.

Executive Committee (Ex Com)

a. Membership. The Executive Committee shall be composed of at least 7 IO members. At least 3 of the Ex Com members shall come from the three waterfront counties. The Chair of the IO and one representative each from each of the IO Standing Committees shall be members of the Ex Com. The Chair of the IO shall be the Chair of the Ex Com. The Ex Com will annually elect a vice chair, to assist the Chair and act as Chair in the absence of the Chair.

b. Term. Ex Com members shall be appointed for a one-year term at the last meeting of the IO each year to take office the next January 1.

c. Powers and Duties. It is understood that the members of the Board are appointed to represent the interests of the watershed as a whole and not the special interests of the represented party. The Ex Com shall conduct business on behalf of the membership of the IO between meetings of the IO, and shall inform the membership periodically of important matters.

More specifically, the Ex Com shall:

i) implement the annual work plan and budget

ii) approve requests for funding consistent with the established priorities

iii) review technical and fiscal summary reports

iv) review the performance of the staff and Center

v) recommend changes in workplan, priorities, staffing, budget, organizational structure, bylaws, policies, etc., to the IO for action

vi) receive regular reports from the Committees and ensure that these reports are shared with IO members in a timely fashion.

vii) carry our the policies adopted by the IO

d. Quorum. The quorum shall be two thirds of the Ex Com membership. Actions shall require a simple majority of the full Ex Com membership.

e. Meetings. The Ex Com shall meet on a regular basis, between meetings of the IO, at least every two months and as often as necessary to meet deadlines and deal with the business of the IO.

f. Minutes. The Ex Com shall ensure that its minutes are distributed to all IO members within 10 days of each meeting.

Committees

Membership on committees. Every IO Committee shall have at least three members, and at least one shall be a voting IO member. Committees can have both voting and non-voting IO members as well as non-IO members as appropriate. However, the committee representative to the Executive Committee shall only be a voting IO member.

Chair. Each committee may elect its own Chair.

Duties. Every IO Committee shall keep a record of its meetings and activities and report regularly to the Ex Com. All actions of committees shall be recommendatory only, unless otherwise specified. More specifics are given in the following subsections, which address specific committees.

Technical Advisory Committee (TAC)

Membership. This committee shall have at least 11 members (as specified in the MoU establishing the IO) who bring water quality-related expertise relevant to the Cayuga Lake Watershed. It is desirable that they have experience and interest in Cayuga Lake and its drainage area. Membership will likely be drawn from local, state, and federal agencies, non-profit organizations specializing in land-use matters and water issues, and local citizen-interest groups or individuals, and academia. Members shall include representatives of county Water Quality Coordinating Committees, NRCS, SWCDs, NYS DEC, and USGS.

Duties include:

i) to help establish a draft watershed characterization report

ii) to recommend watershed priorities

iii) to evaluate project applications seeking IO endorsement and recommend prioritization to the IO

iv) to make recommendations to the IO on requests for funding

v) to review, evaluate and annually report on projects to the IO

vi) to review any other projects and activities requested by the IO for technical merit

vii) to make other recommendations to the IO

viii) to help develop the Cayuga Lake Management Plan and serve in an advisory capacity in the implementation of the Management Plan

Organization. The TAC shall initially be coordinated by the Genesee/Finger Lakes Regional Planning Council.

Education/Public Participation/Outreach Committee (EPPOC)

Membership. This committee shall have 5 members.

Duties include:

i) keep the public informed about the activities of the IO [see also Article VII, Communications]

ii) set up public participation meetings for the general public

iii) identify issues that the public should be aware of and bring them to public attention

iv) solicit public input as requested by the IO

Finance Committee (Fin Com)

Membership. This committee shall have 5 voting members of the IO.

Duties include:

i) recommend to the Board the amount of annual dues assessment to be paid by IO members

ii) assist the IO Chair and the staff director in preparing an annual budget

iii) review budgets for IO committees and IO projects

iv) seek funding sources, in conjunction with staff, for various projects approved by the IO and/or Board

Membership/Nominating Committee (Mem Com)

Membership. This committee shall consist of at least five voting members of the IO.

Duties include:

i) working to maintain representation by all eligible municipalities, such as notifying municipalities when terms expire

ii) reviewing and making recommendations to the IO on non-voting member applications

iii) preparing a slate of officers for election (IO Chair and Vice Chair)

Administrative/Personnel Committee (Ad Com)

Membership. This committee shall have three voting IO members.

Duties include:

i) reviewing staffing needs and performance annually

ii) making staffing recommendations to the IO Board of Directors

iii) performing other administrative oversight as assigned by the Ex Com.

Agriculture Committee (Ag Com)

Membership. This committee shall have at least seven members, including one each representing conventional agriculture, organic agriculture, large-scale agriculture, small-scale agriculture, and at least one voting IO member. An effort shall be made to have to proportional geographic representation as well as representation of the diversity of agricultural crops. It is desirable that the Soil and Water Conservation Districts, the Natural Resources Conservation Service, and Cornell Cooperative Extension have non-voting membership on the Committee. The Committee shall elect its own chair. The Committee shall be represented on the Ex Com by a voting IO member.

Duties include:

i) identify agricultural issues related to the watershed, including economic and environmental sustainability

ii) make recommendations to the IO on ways to address agricultural issues

iii) review relevant management plan implementation projects and make recommendations to the IO and/or Technical Committee based on Ag Com's agricultural expertise.

iv) review, evaluate and report on Committee projects at least annually

v) review any other projects and activities requested by the IO

vi) serve in an advisory role in the implementation of the Management Plan

vii) recruit Ag Com nominees and present slate directly to IO for approval

Environmental Review Committee (ERC)

Membership. This committee shall have at least 5 members, of which at least one shall be a voting IO member; most shall be non-voting members of the IO.

Duties. This committee can function as a citizen version of the Technical Advisory Committee, providing a forum for interested and concerned citizens to:

i) recommend watershed priorities to the IO

ii) review and evaluate municipal and IO projects

iii) review and comment on any EISs for development projects within the Watershed

Legislative Committee (Leg Com)

Membership. This committee shall have at least 3 members.

Duties. Its charge shall include:

i) review model zoning and natural resource ordinances and recommend specific sections for consideration of IO members

ii) review state legislation relevant to IO concerns and recommend to the IO or Board specific comments to send to state legislators

Special Committees

The IO and/or the Ex Com may from time to time create special committees to deal with specific topics or concerns. Special Committees shall be created by Resolution of the IO or Ex Com, which shall specify membership, purpose(s), and duties. These special committees may be continued from year to year as necessary or may be given a deadline by which to complete work. They shall be advisory to the IO or Ex Com, unless otherwise specified.

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CLW IO 2004