Cayuga Lake Watershed Management Plan
Intermunicipal Organization (IO) Meeting
1/27/99, 7:00 - 8:30 P.M.
Tompkins Co. CCE – Conference Room B



Dan Winch (Tompkins County)
Tom Vawter (Wells College)
Chuck Howell (Town of Scipio)
John Sipos (Towns of Varick, Covert, Romulus)
Patrick Morrell (Town of Fayette)
Karen Edelstein (Finger Lakes Land Trust)
Kevin Millington (NYS Dept. of State)
Sharon Anderson (Tompk. Co. WRC and CCE)
Bruce Johnson (Village of Freeville)
Carolyn Grigorov (Town of Ithaca)
Jerry Codner (Town of Lansing)
David Zorn (Genesee/Finger Lakes RPC)
Ken Zabriskie (Village of Aurora)
Deb Grantham (Town of Dryden)
Fern deLise (Town of Caroline)
David Morehouse (Town of Ledyard)
Sylvia Hurlbut (Town of Ledyard)
Joan Jurkowich (Tompkins Co. Planning)
Ron Anderson (Village of Cayuga Heights)
Craig Schutt (Tompkins Co. SWCD)
Jeannine Kirby (Town of Lansing)
Jeff Warrick (Town of Seneca Falls)
Mark Croft (Cayuga Lake Defense Fund)
Pam O’Malley (Central NY RPDB)

I. Welcome, Meeting Purpose and Outcome: Sylvia Hurlbut welcomed everyone and stated the meeting purpose and desired outcome as: Further defining the IO organizational structure and getting agreement on the language for the intermunicipal agreement that all watershed municipalities will be asked to sign when joining the IO.

II. Introductions: Introductions were made of all attendees.

III. Approval of Minutes: Acceptance of minutes moved by Dave Morehouse. Seconded. All voted in favor. Motion carried.

IV. Old Business: IO Structure and Intermunicipal Agreement: Sylvia Hurlbut opened the topic of the intermunicipal agreement draft revised per suggestions at the last meeting. There were two proposed changes to the current draft, both pertaining to the 5th paragraph. In summation, they were: 1) to replace the word "endorses" with "will participate in"; and 2) to add a sixth item: "and 6) participate in solutions to water quality problems including possible sources of funding." Dave Morehouse moved to accept the proposed changes and adopt this revised version as the agreement for all municipalities to sign to join the IO. John Sipos seconded. All voted in favor. Motion carried.

The adopted agreement will be sent to all municipalities shortly. For those municipalities that have already appointed a representative, it will be sent to the mayors and supervisors as well as the representatives.

Sylvia Hurlbut opened the discussion on remaining IO organizational structure issues. It was clarified that at the 12/2/98 meeting it was decided that each representative on the IO gets one vote – regardless of the number of municipalities that representative is representing. It was further clarified that any municipality multiply represented by one representative can at any time break away from multiple representation and appoint a single representative for its municipality.

Sylvia Hurlbut raised the issue of quorums. She pointed out that there are 50 municipalities in the watershed. Ken Zabriskie moved to accept John Sipos’ motion from the 12/2/98 IO meeting. That motion defined a quorum as the majority of members present but with no fewer than five (5) approving votes which translates into a quorum of nine (9) voting members, with sufficient advance notice of the meeting. Carolyn Grigorov seconded. All voted in favor. Motion carried.

Sylvia Hurlbut raised the issue of the need to establish various IO Committees to help advise the development and implementation of the plan. The Committees would deal with the current NYS DOS Cayuga Lake Watershed Planning grant as well as future grants and the program as a whole. Committee membership could include interested IO members plus anyone else in the watershed who has an interest in participating.

Syvlia stated that a Technical Committee has already been established and has been meeting since September 1998. Technical Committee membership currently includes County Water Quality Coordinating Committees, NYS Department of Environmental Conservation, Natural Resources Conservation Service, US Geological Survey, County Soil and Water Conservation Districts, and academic institutions. Dave Zorn of the Genesee/Finger Lakes Regional Planning Council coordinates it.

Sylvia suggested the formation of two additional committees – Agriculture and Education. She opened the floor to other suggestions.

John Sipos obtained a copy of Exhibit B from the NYS DOS 1st year contract with the Town of Ledyard. As it was enlightening regarding the role of the IO and the project as a whole, he requested that a copy be sent to all IO members. Pam O’Malley will include it in the next mailing. He suggested forming Committees in line with each Exhibit B task (e.g., contract administration, education, public participation, scoping, draft plan, finance). It was noted that the 2nd year contract will not contain all of those tasks as some have been completed. The major project components are the IO, education, public participation and the draft plan. Deb Grantham suggested that there be four Committees at this time – Education/Outreach, Technical, Finance, and Membership. Finance would help access funds for the project including investigating and applying for funds. Membership – which should form immediately – would concentrate on recruiting members to the IO.

Pam O’Malley suggested combining public participation and education/outreach into a single committee due to staff that would be needed to coordinate a large number of committees – unless IO or Committee members themselves could be counted on to staff the Committees.

Discussion occurred about forming an "Executive" type of Committee. Sylvia Hurlbut cautioned against forming an Executive Committee at this time because the IO is not highly formed enough yet. It is better to be inclusive of everyone until the membership is larger. Dave Morehouse commented that an Executive Committee would help get the IO moving ahead. Tom Vawter supported Sylvia Hurlbut’s comment.

Dave Morehouse and others suggested that a number of groups be made aware of the project, the IO and the Committees. They included: county water quality coordinating committees, farm bureaus, grange, Finger Lakes Ecology Association, sportsmens federations, colleges, the Cayuga Lake Watershed Network, Cayuga Lake Conservation Association, Finger Lakes Land Trust, nature centers (e.g., Cayuga and Lime Hollow Nature Centers), county EMCs and CACs, Rotaries and winery associations. Pam O’Malley stated that many of these entities were already on the project’s Stakeholders mailing list and have been receiving information about the project all along. She will try to get contact information for and add those that aren’t on the list.

Sylvia Hurlbut summarized the proposed Committees favored in the discussion: 1) Technical, 2) Agriculture, 3) Finance, 4) Membership, and 5)Education/Outreach and Public Participation. Deb Grantham moved that these Committees should be established. John Sipos seconded. All voted in favor. Motion carried.

V. New Business: Getting More Watershed Municipalities to the Table: The Membership Committee will be set up immediately following the meeting – Committee members will include Deb Grantham, Carolyn Grigorov and Sylvia Hurlbut. After the meeting they will discuss who will contact which municipalities to urge them to sign the intermunicipal agreement and appoint a representative to the IO.

VI. Next Meeting Date and Agenda: Sylvia Hurlbut suggested establishing the regular IO meeting date as the 4th Wednesdays of the month. Dave Morehouse moved. John Sipos seconded. All voted in favor. Motion carried.

The next meeting date is Wednesday, March 24, 1998 at a location in Seneca County (to be determined). A February meeting will not be held so as to allow time for municipalities to have two Board meeting cycles to discuss the intermunicipal agreement that they’re being asked to sign. Hopefully, by March many more of the municipalities would be present and have designated a representative. Jeff Warrick will secure the meeting site in Seneca County.

It was suggested that the next meeting agenda primarily focus on discussion of the IO members’ perceptions of water quality issues in the watershed. It was also suggested to include project status and financial status reports, and a report from the Membership Committee. Moved to accept agenda suggestions. Seconded. All voted in favor. Motion carried.

It was suggested that non-IO stakeholders be made aware of and encouraged to attend the March 24th meeting since it will deal with water quality issues. A press release should be issued in advance of the meeting to maximize attendance. It was noted that a press release was sent out in advance of this (1/27) meeting.

Meeting adjourned at 8:15 P.M.


Vote to approve 12/2/98 meeting minutes. Carried.
Vote to adopt intermunicipal agreement with two revisions to paragraph 5. Carried.
Clarification that each IO representative gets only one vote regardless of the number of municipalities he/she represents. Clarified – yes. Approved at 12/2/98 meeting.
Vote to establish quorum: Majority of members present with no fewer 5 approving votes – quorum is 9 voting members. Carried.
Vote to establish 5 IO Committees: Technical, Finance, Membership, Agriculture, and Education/Outreach/Public Participation. Carried. Technical already formed. Membership forming immediately following 1/27/98 meeting.
Vote to establish regular IO meeting day as 4th Wednesday of the month. Carried. Next meeting is March 24, 1998 to allow municipalities sufficient time to sign agreement and appoint a representative.
Vote to accept the next meeting agenda as: discussion of IO perceptions of water quality issues; brief financial and project status reports; report from membership committee. Carried.

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