Cayuga Lake Intermunicipal Organization Meeting

Interlaken Baptist Church

Minutes: November 28, 2001

Attendance: Chuck Howell, Eli Shockey, Barbara Stewart, Jim Malyj, Deb Grantham, George Kennedy, Sylvia Hurlbut, David Morehouse, Sharon Anderson, Karen Harjes, Sue Senecah, and Kathy Bertuch.

The meeting was called to order by Chair, Deb Grantham at 7:00 PM.

The October 24, 2001 meeting minutes were approved.

The committee Reports were given:

Technical Advisory Committee (TAC): George Kennedy reported that TAC met just before the IO meeting this day. George will be the liaison between the committee and the IO; Tom Vawter will be the TAC chair. At the TAC meeting, Cliff Calinan, NYS Department of Environmental Conservation (NYS DEC), reported on that a study on the Fingerlakes that was begun in 1996 is completed and available on the NYS DEC Web site.

TAC agenda for the future: develop work plan and purpose of TAC; develop position on septage spreading in Cayuga County; develop fuller response to sediment as priority (raised as questions in presentations being made by Sharon Anderson); will pursue RAC NE collaboration; will comment on Great Lakes application for funding; will look into TCE groundwater spill in Cayuga County with intent of supporting more comprehensive aquifer study; and agrees that canal should be considered part of watershed and will put that item on next agenda.

Next meeting: January 9, 1-4 pm, Wells College (tentative).

Agriculture Committee: Craig Schutt submitted a summary of two topics that can be fleshed out when funding opportunities arise.

Sue Senecah:

Sue summarized the previous work with her and in particular, the preferred option (Option A): that the IO and the Cayuga Lake Watershed Network (Network) enter into a joint venture formalized in a legally-binding contract between the two entities.

The steps for accomplishing a joint venture are:

1. Conduct a forensic audit (to determine fiscal integrity and soundness of the Network); this is a pro-forma step and would be conducted by anyone entering such an agreement. Look at the Network's articles of incorporation and mission statement; it has to reference the IO's Cayuga Lake Watershed Restoration and Protection Plan (RPP); their articles might have to be amended. The Network should join the Council of Community Services (non-profits); this is a technical and legal resource for them that will be valuable regardless of the joint venture. Dave Watson's phone number is 518-434-9194, extension 109.

2. The IO must get its own house in order. It needs something like a charter to link the municipalities, committing them to work together. The charter would give the Chair the authority to sign a contract with the Network on behalf of the IO, would allow a fee-for-service contract, would define how to rotate the IO chair, and the governance structure of the IO. The contract would set up a separate bank account for the IO, set up signatories, define committee charges and membership, and define which orga nization would control which committees.

3. Enter into a contract with the Network, which would define what the Network will do to further implementation of the RPP, such as administrative tasks, shared resources, education, etc. The staff would be employees of the Network and the Network would provide the administration to fulfill the RPP, such as supervisory responsibilities, but the IO would retain financial control of its own funds and would provide technical oversight of the implementation of the RPP. This might be accomplished by having an technical staff person with assistant(s) in addition to the Watershed Steward. There would be dedicated slots for IO members on the Network's Board of Directors. The IO becomes another funding source for the Network (through fees for service) and the Network opens up some funding opportunities for the IO (through the non-profit status).

4. The IO steps into its role of having partial membership on the Network Board of Directors.

A contract between the IO and the Network can be broken or re-negotiated, it isn't "forever" unless both parties continue to benefit.

The two organizations can negotiate a simple, immediate contract to accept funding from a donor who needs to give to a non-profit (501.3C).

Dave Morehouse believes that the Network needs to be courted. He added his own first steps to the process: The IO approves the "courtship" of the Network. The Chair of the IO opens the "courtship". The IO and the Network form an exploratory committee.

Dave Morehouse also reported that Dave Watson has never contacted Bill Shaw, Network Treasurer, to talk about the legal issues of a joint venture.

Dave Morehouse made a motion, seconded by George Kennedy, to approve the Chair of the IO to initiate discussions about a joint venture with the Network. Of all members present, all were in favor.

Deb Grantham, Chair, will begin by contacting Janet Hawkes, Chair of the Network Board of Directors.

Next meeting: January 23, 2002. Agenda items will include discussion with Sue Senecah about fee formula, Great Lakes application, and TCE presentations.

The meeting was adjourned at 9:00 PM.

Submitted by: Deb Grantham

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